Your 
Grok Bot team, working before you are.
We set up Grok Bots on your email in one session. Every morning they tell you what's waiting, with replies already drafted. You check them and press Send.
Chief- Smith quote, asked for a revised price on Thursday. Reply drafted.
- Warehouse order 4471, template filled in for you to check.
- Yesterday the team filed 14 supplier invoices and logged two new leads.
I also followed up three of last week's leads as drafts. Want this every week?
Sample team. Your bots are named and briefed for your business.
Most AI tools wait to be asked. Busy owners stop asking.
A chat window is useful for a fortnight, then it's one more app you forget to open. We set your Grok Bots up to come to you, on a timetable, with the work already done.
It turns up on time
The morning brief and the Friday scorecard arrive whether or not you thought about it that day.
Chief Your morning brief, Tuesday · 7:00 amChief Your week with Grok Bot · Friday 3:00 pmIt does the job on three real emails
Each new job arrives already done on three of your own emails, with one question: want this every week?
Follow-ups 3 lead follow-ups draftedIt counts work handed over
Your scorecard counts the jobs your bots do every week without being asked. Chatting with them scores nothing.
It learns what email can't see
Tell it a job was handled by phone and it remembers, so it stops raising that kind of item.
One lead bot you talk to. A few helpers that do the work.
We design your team from how your day runs. The lead bot is the only one you talk to; the helpers report to it, each with its own weekly timetable.
Chief
Inbox Manager
Quote Chaser
Order Desk
Bookkeeper
Follow-ups
Chief
Writes your morning brief and Friday scorecard, and hands work to the helpers.
Weekdays 7:00 am · Fridays 3:00 pmInbox Manager
Finds what's waiting on you, oldest first, and drafts a reply for each.
Every morningQuote Chaser
Lists every open quote with its next step, and drafts the chase-ups.
MondaysBookkeeper
Files supplier invoices and flags anything that doesn't match.
DailyMost of the work happens before we meet. You get one focused session.
We learn how your day runs first, so the session is spent switching your bots on and watching them work on your own email.
Show us yesterday
A short form with only the questions you can answer, and a 20-minute screen share: "show me how you got through yesterday".
We design your bots
One lead bot plus a few helpers for the jobs that eat your week. Each gets a written brief and a timetable.
Connect and go live
We connect your email, calendar and files, load the briefs, and every bot runs once on today's real work while you watch.
Your first brief lands
Then your first Friday scorecard, a 15-minute call on day 14, and a review on day 30.
You leave the session with your Time Back Report.
Your bots read back through your email and find the work that keeps coming round. The report ranks it, names your biggest win, and becomes the list they work through, one job at a time.
- Your biggest win, in your own words
- The repeat jobs it found, with hours against each
- Yours to keep, whether or not you carry on
Two calls with us. The rest of the time, your bots come to you.
Setup session with us
Bots built, connected and run once on your real email. Your Time Back Report is delivered.
First morning brief
What's waiting on you, oldest first, with replies drafted.
Your top job, already done
The first job from your report, done on three real emails. Want this every week?
First Friday scorecard
Your biggest win first, then hours handed over against your report.
15-minute check-in with us
We read the scorecard with you and clear whatever is stuck.
Your biggest win, running weekly
Set up as a weekly routine and shown to you once.
Graduation report
What's now handed over against what the report found. The brief and the scorecard keep coming after that.
Six levels, each one a job you no longer do.
Your lead bot moves you up a level only when it can see the proof itself, so you never fill anything in.
- 1
Connected
Setup done and your Time Back Report delivered.
- 2
Morning brief
You've read three briefs and replied to one.
- 3
First job handed over
One job from your report runs every week.
- 4
Trusted
You've given it one rule to act on alone, such as replies to your own team.
- 5
Biggest win running
Your biggest win has its own weekly routine.
- 6
Team
A staff member has their own bot on their own login.
ChiefLevel 3 of 6: First job handed over.
Handed over: about 2.5 of the 6.25 hours in your report.
Running for you: warehouse order template, morning brief.
You do. Every time it matters.
Anything going to a customer, supplier or anyone outside your business waits as a draft until you send it. The only email your bots send by themselves is the brief and the scorecard, to you.
Outlook
Gmail
Microsoft 365
Google Drive
SharePoint
- You choose what, if anything, a bot may send alone, one rule at a time, and you can take it back.
- Email can't see your phone calls, so your bots ask "is this done?" and remember your answer.
- For any other system a bot logs in to, we check its terms with you first, or it stays with you.
- Your first result is small, correct and on today's real work, so you can check it yourself.
Common questions.
What is Grok Bot?
AI teammates from xAI that you can give real work to. They connect to your email, calendar and files and come back with finished work. Our setup gives them your business, a timetable and a list of jobs.
Who are Future Foundry?
Three Canberra partners who met through Sunstak, the solar and battery installer. We set Grok Bot up for owners, train you on it, and stay with you for the first 30 days.
What does it cost?
The first call is free. The setup is a fixed price, agreed before we start. Your Grok subscription is paid to xAI directly, so you can see exactly what you pay for the tool.
I already use ChatGPT. Is this different?
ChatGPT answers when you ask. Your Grok Bots, set up this way, message you every morning with work already done on your inbox, and track what they've taken off your plate.
Can the bots send emails without me?
Only to you. Everything else is a draft until you press Send. Later you can give a bot a rule to act alone on something small, such as replies to your own team.
Do I need a Mac?
Grok Bot runs as a Mac app, and you can message your bots from an iPhone too. We'll check your setup on the free call.
How long is the session?
Plan for about 90 minutes. The preparation happens beforehand, so the session is spent connecting your accounts and watching each bot run on your own email.
Can my team have bots too?
Yes. Each person gets their own bots on their own login, and a shared team bot can hold what the whole business knows. That is level 6.
Start with a free call. We'll tell you which jobs your bots could take off your week.
Book a free setup call